Sessionario is in beta right now – and we are looking for trainers who tell us what they need, what does not work and what they like.
What that meansFour breakout groups of 40 minutes are 40 minutes in the room – not 160. Every spreadsheet gets this wrong, and the day runs two hours long without anyone noticing. Sessionario counts in Roomtime: the time that actually passes in the room. And through the Live Link your AI plans with the real state of your session, not with the memory of a conversation.
You tell it that day 2 starts at 8 and that four small groups run in parallel. A few prompts later the four run one after another: 40 minutes turn into 160, and the day is two hours too long. What you agreed yesterday is up for negotiation again today.
And you retype twenty timestamps. By the third round one of them is wrong – and you notice it in the room.
Exactly when you need the agenda. Your tool shows a spinner, and you facilitate from memory.
Sessionario holds modules, times and versions – even when the conversation has long moved on.
Once, with your Sessionario account: Claude, ChatGPT or Grok. About three minutes, illustrated guide, then never again.
Where you think anyway: clarify goals, weigh up methods, rearrange. Once it holds, your AI pushes the agenda into Sessionario – with days, modules and times.
Here the times calculate themselves, and the day balance shows whether the day is too full. Inviting colleagues costs nothing. In the room you switch to live – even without a network.
It works without AI just as well – then you build the agenda here yourself. Step 2 simply drops out.
On the left the time and the duration, next to it the block type as a colour. Change a duration and every following time moves – except the ones with a lock.
Four small groups of 40 minutes are 40 minutes in the room. Every spreadsheet counts 160 here – and the day gets two hours too long without anyone noticing.
Being able to name the two escalation stages.
Roles, values, positions, needs. Exercise on your own case.
Every block has up to seven detail levels: overview, goal, content, trainer notes, materials and two you name yourself. You decide per block how far it opens – the day overview stays in place. No scrolling to the right, no column nobody reads.
8.3 h gross · 61% doing · 18% taking in · 21% recharging
6.5 h net · without 1.8 h break
Every topic has an effect – taking in, doing or recharging. From this comes the day balance, in two lines: gross is the time from start to finish, net is the same time without breaks. Otherwise “eight hours” means one thing today and another tomorrow – and that is exactly where planning goes wrong. Travel, dinner and get-togethers count as surrounding programme and into neither figure.
The session has one time zone: the one of the training room. It applies to everyone and can be locked so nobody moves it by accident. Anyone working from elsewhere sees their own time below in yellow – here 4 a.m. for the colleague in New York. The session’s own time is never converted, otherwise two people say “ten o’clock” and mean two different moments.
Arrival · 90 min
Input · 60 min → becomes 75 min
Break · shifts along automatically
Exercise · shifts along automatically
You enter the day start – everything else follows: a block starts where the previous one ends. Change a duration and every following block shifts along. If something slips past the end of the day, the app asks instead of doing it quietly. Choose 12- or 24-hour format per session.
No Wi-Fi? No problem. Everything keeps working.
In the training room the Wi-Fi is the first thing to fail. Sessionario works without a connection: edit, save, comment – and sync automatically when the next network appears.
An inner circle discusses, the outer circle listens. One chair stays empty – whoever wants to speak sits down and returns afterwards. Good for contested topics in large groups.
★★★★★ 4.3 · 18 ratings
Create, rate and reuse proven building blocks – privately, for the organisation or for everyone. And check out what other people have added to the library: copy their blocks into your library and adapt them for yourself.
Only the owner of the session may delete.
Explanations, photo protocols, slides, worksheets – just drag them in. Images, PDFs and text files open in the browser, everything else downloads. Up to 50 MB per file; how much a session holds in total depends on your plan. Only the owner may delete – editing means working on the agenda, not throwing away documents somebody else needed.
Undoing a step here leaves later changes in place.
In the training room you switch to live: a line shows where you are – and how far ahead of or behind the plan. And because things get moved by accident when it is busy, every change can be undone on its own; the last steps are listed above the session.
There are good workshop design tools. We used them – and missed the things that hurt every day in real training work.
The biggest difference. Other tools build in an assistant of their own that you have to learn on top of everything else. Sessionario connects to the AI you already use instead: ChatGPT, Claude, Grok and others. You develop the concept where you think – in conversation, with your own documents, in your own voice – and the AI creates the finished agenda directly in Sessionario. Block by block, with goal, content and materials. Your knowledge stays yours, your AI stays yours, and nobody forces a second chatbot on you.
Most tools charge per seat: every person who is meant to contribute shows up on your invoice. Not here. You invite whoever you need – co-trainers, assistants, the colleague from the next team, editing included, at no extra cost and with no upper limit. The people you invite only need a free account; you pay per session, not per head.
You plan at your desk, but you need the agenda in a venue with one bar of Wi-Fi. That is why Sessionario keeps running offline: read, edit, add new blocks. As soon as you are back online it syncs quietly.
Nobody enjoys planning twice what is already done. Give your Word concept, the Excel sheet, the PDF or the flip chart photo to your own AI – work with it until you are satisfied, then have the agenda transferred into Sessionario. Sessionario keeps structure and memory: it is at its best exactly where AI is not. Not reinvented, taken over.
Every block has a column only you can see: your own notes. The sentence you want to open with. The reminder that this exercise ran long last time. The name of the participant you had better not call on first. Co-trainers see none of it – not even that it exists. And every session carries its own image: in a list of twenty, that is how you find yours again, faster than by any title.
Taking over a finished agenda and designing a new one are two different jobs. You do both in your own AI – it reads your material, you go through the agenda together, and at the end it creates the session here.
Nothing is created without your approval – and the checking happens where it belongs: in the conversation with your AI, before anything is created. Ask it what it notices: gaps between blocks, overlaps, blocks without a goal, more than 90 minutes without a break. Once the agenda holds, it creates it – and from then on Sessionario does the clock arithmetic.
An agenda belongs to the team. Your experience with it belongs to you.
Dilemma round in small groups 4 groups · 40 minutes
My notes Ran 15 minutes over last time. Next time shorten the plenary debrief, not the group work. Only you can see this.
Every block has a layer that belongs to you alone. Plus a highlighter in three colours for the passages you want to find again next time. The shared agenda stays untouched – your colleagues see it exactly as before.
v4 → today
+ Connection break · 09:45 · 15 min
✎ Value-based conversations · 90 → 75 min
− Simulation review · removed
Mark a state before you run it. Next time Sessionario shows you what changed since – down to the single sentence, underlined in the agenda. Nobody has to highlight anything by hand, and nothing gets forgotten.
This is exactly how I want to develop workshops and seminars today.
The decisive point for me is being able to bring in my own AI seamlessly. Whether ChatGPT, Claude, Grok or another system: I can develop my ideas, thoughts and workshop concepts together with the AI of my choice, then move them straight into Sessionario and structure them further there.
The AI is my sparring partner for ideas, content and design – and Sessionario is the place where that turns into a real workshop with modules, times, goals and materials.
I also find the collaboration strong. I can invite colleagues and keep all the relevant documents and attachments right there.
What convinces me most: Sessionario does not try to replace the way I already work with AI. It fits into it.
Sessionario really won me over. Especially when I build more complex trainings, it helps enormously that changes to modules and times show up immediately across the whole agenda. No recalculating, no shifting things around in some table – that alone is worth its weight in gold.
What I like most is the compact view of the guide: I see the whole day first and can go deeper exactly where I want to work right now. Being able to attach materials and files at the relevant points makes it very practical for me.
And my personal highlight is of course the direct connection to ChatGPT. I can develop my trainings together with the AI and then keep working on the results straight inside Sessionario.
For me Sessionario is a genuinely well thought-out tool that actually takes work off my hands when I design trainings – which is what a good tool is supposed to do.
I think Sessionario is great. As a leadership trainer it is a wonderful tool for planning my seminars professionally with little effort – and when I have to throw something overboard, adapting it is easy.
I keep the overview the whole time. And on top of that it costs far less than the alternatives on the market. Simply great.
Sessionario is in beta. We are looking for trainers, facilitators and coaches who try it – and who explicitly do not tell us: “Looks good.”
“This is where I got stuck.”
“I expected something else here.”
“This feature is missing for me.”
“My current tool does this better.”
That is exactly the feedback we need. Over the past two weeks we changed a great deal because of such replies – some of it the same day.
But beta also means beta: things change almost daily right now. If you want finished software, come back in November. If you feel like building along, now is the moment.
One question interests us most: what would a tool have to do so that you do not close it again after the first workshop?
With Sessionario you pay per account, not per head. Working together costs nothing extra.
While the beta runs there is nothing to book: you get every feature, without payment details. The promise ends on 10 November. You bring your own AI – connecting Claude, ChatGPT or Grok costs nothing with us. The plans below show where this is heading.
To get to know it – no payment details.
For everyone who plans regularly. Yearly payment saves you €18.
Would you like to give Sessionario to several or many people in your organisation? Ask for an individual quote – we will come back with a proposal that fits your size.
All prices stated are net, plus VAT. You pay for AI by usage, not as a flat fee: an import costs a few cents, and you see the price before every step. Wishes and criticism are welcome at hello@sessionario.com.
Sessi knows your complete agenda – modules, times, goals, materials. You ask in the AI you connected; it fetches the current state from Sessionario and answers with that – not from a conversation’s memory.
Sessi has her own profile in your colleague list – she is a colleague with a name, not a button in a menu. Whatever comes from her is recognisable as hers and never passed off as yours.
Gaps between blocks, overlaps, a day that ends later than planned, blocks without a goal, more than 90 minutes without a break. She sees your real agenda, so she can answer about it – and change what you ask her to change, right away.
Before any change made by an AI, Sessionario saves the state – you can bring it back, even days later. Other people’s sessions stay untouched: from a session you only collaborate on, it makes its own copy first. Nothing is ever deleted. And without AI you work just the same – it is an offer, not a requirement.
Connect your account once – to Claude, ChatGPT or Grok. From then on you just ask there: “What have I got on this week?”, “Where are the breaks too tight?” or “Build me a two-day workshop on feedback” – and it lands in your agenda. No retyping, no copy and paste.
No markup, no second invoice. Sessionario provides structure, timings and data – the thinking is done by the AI you already pay for.
The AI may change your own sessions. From sessions you only collaborate on, it makes its own copy first. Nothing is ever deleted.
A snapshot is saved before every change – the same button as for your own edits. And your password stays with us, not with the AI.
They stay yours – all of them. If you sign up by 10 November you keep up to 7 sessions for good, free of charge; you do not drop to the 3 of the Free plan. Your sessions remain fully usable: open, revise, rename, export, delete. The only limit is creating another one: beyond that you need the paid plan. Nobody deletes anything, nobody locks anything, and nobody books you into a paid plan automatically.
| Role | Change the agenda | Own notes & highlights |
|---|---|---|
| Owner / editor | yes | yes |
| Commenter | no | yes |
| Viewer | no | yes |
| Public link (no account) | no | no |
Notes and highlights do not change the agenda – they are added on top. That is why anyone invited may write them, including people who may only watch: it is what you used to scribble in the margin of the printed agenda. Nobody else reads them – not your colleagues, not the person who owns the session, and not us.
The first agenda is usually done within half an hour – faster if you bring an existing concept and have your connected AI take it over. There is no training course, no setup project and no contract term: sign up, create a session, start planning. If you realise after ten minutes that it is not for you, you have lost ten minutes and no money.
Until 10 November 2026 everything is free – and whoever signs up during that time keeps 7 sessions for good instead of 3. From 11 November there are two plans: Free costs nothing and covers 3 sessions – your own and those you were invited to, counted together. Solo is €9 per month or €90 per year, net – yearly payment saves you €18. Book by 1 February 2027 and you get a 50% discount as a founder member – for three months, or for the first year with yearly payment. Connecting your own AI subscription – Claude, ChatGPT, Grok – is included in both plans and costs nothing with us. Sessi teams up with your own AI and costs nothing with us.
Both are counted: sessions you created yourself and those you were invited to. Together they make three. You can always accept an invitation, though – even if it takes you past three; what is blocked then is only creating another session of your own. Inviting itself never costs anything, neither for you nor for the person inviting you.
Up to 50 MB per file. How much a session holds in total depends on the plan: free and beta both 20 MB per session and 60 MB across all sessions, in the paid plan 100 MB and 1 GB. Sessionario is a planning tool, not a file storage service – attachments belong to a session, not to an archive. Only the owner of a session may delete them.
Yes. Sessions marked as “available offline” can be fully edited without a connection – including comments. Changes are stored locally and transferred automatically on the next network. If somebody else changed the same block in the meantime, the app shows you both versions and you choose.
Every change is transferred on its own; the whole session is never overwritten. You can see who is working where from the initials on the blocks. If you really do change the same field at the same time, the app asks instead of quietly discarding one version. It is not a live cursor like in a word processor – updates arrive every few seconds.
A session has one time zone – the one of the training room. That time applies to everyone and can be locked so nobody moves it by accident. Whoever joins from elsewhere sets their own zone in their profile, or lets it be taken from their computer; a yellow line with their own time then appears below each time. The session’s own time is never converted – otherwise two people would say “ten o’clock” and mean two different moments.
The app does. You enter the day start – everything else follows: a block starts where the previous one ends. Change a duration and the following blocks shift along. If something slips past the end of the day, the app asks. Travel, dinner and get-togethers hang outside this chain as surrounding programme and count neither as gross time nor as recovery time.
Yes. Above the session there is a list of the last steps, each of them undoable on its own. A whole text you wrote in one go counts as one step – not as a hundred keystrokes.
Yes. Invite colleagues with roles: edit, comment or view only. This is free in every plan. Comments and attachments belong to the session; trainer notes are visible to the edit team only – never to participants.
Colleagues are everyone you see in the list – by name, nothing else. Whoever you mark as a friend may see your contact details. Both are independent of who you invite into a session: inviting works without friendship, and friendship opens no session at all.
Yes. Above the session there is “Share”: it creates a link for viewing – no sign-in, no account. Whoever opens it sees the agenda, but no trainer notes, and can change nothing. You can switch the link off or replace it at any time; the old one stops working immediately. The public link is part of the paid plan.
A state is saved when you open the session, before every change made by an AI, and when you agree on leaving. Recording happens on every plan – viewing and restoring earlier states belongs to the paid plan. On the Free plan you can see how many states there are; after switching they are all available.
Yes – as a PDF for printing and sharing. Word, Excel and PowerPoint are announced but not available yet. You choose which detail levels appear; the time column, colour bars and structure are kept. In the paid plan your own logo appears on every export.
Yes – a growing library with over 60 facilitation methods, each with an illustration, search function and matching topic colour. Add a method to your agenda as a block with one click and fill it with your own content. From Pro upwards you can add your own methods.
Once, in about three minutes. For Claude, ChatGPT and Grok there are illustrated guides we walked through ourselves: you enter a name and the address mcp.sessionario.com there and sign in with us. After that your AI knows your sessions in every new conversation. Other AIs take the same route if they support connections – the three above are the ones we verified. Your password stays with us: signing in runs through our own page, not through the AI.
In a database of our own on a server in Germany (All-inkl). No third-party cloud, no third-party access. Passwords are stored as hashes only. We pass nothing to an AI provider: Sessionario makes no AI requests itself. If you connect your own AI, it fetches the sessions you release – and from then on your provider’s contract and retention periods apply, not ours.
Detail levels instead of columns, so the day overview stays visible. Times that calculate themselves. A day balance in gross and net. Full offline operation, editing included. And the connection to your own AI: other planners build an AI in and bill you for it. Sessionario teams up with the one you already pay for. Plus a price with no per-seat ladder: inviting is always free.
Der kürzeste Unterschied: SessionLab rechnet pro Kopf, wir pro Session – bei uns arbeitet mit, wen du einlädst, ohne Aufpreis. Dazu kommen der Offline-Betrieb, die Anbindung deiner eigenen KI ohne Anfragenkontingent und die privaten Notizen je Modul. Umgekehrt ist SessionLab bei der Methodenbibliothek und beim Funktionsumfang für große Organisationen voraus, und wir sagen das auch. Den ganzen Vergleich mit Tabelle haben wir aufgeschrieben: Sessionario und SessionLab im Vergleich.
Yes. Sessionario comes from people who have been running workshops since 1992. If you would rather not design or deliver a session yourself: we build trainings, facilitate team development and coach leaders — online as well as internationally, in English, German and Spanish. Write to info@seminarpartner.com. More about our work at seminarpartner.com — clients such as Deutsche Bank, Volkswagen, Lufthansa, Forvis Mazars, PwC, Mercedes-Benz, Puma and the European Central Bank have stayed with us for over 20 years.
With an optional block. You create it like any other, give it a duration and switch on „OPT“ in the block’s tool menu. The block stays in the agenda but costs no time there: it moves nothing, counts towards no total and triggers no overrun warning. Its duration stays visible – in brackets, in grey – because that is the number you need at the moment of deciding: it is 15:40, 25 minutes are left, what fits? The day’s balance shows the reserve as a figure of its own, and the printout says „optional · 15 min“ instead of a time. You recognise such a block by its dashed border and the dashed line between time and content.
As a parallel group. Click the parallel button on the coloured line of a block – it becomes two tracks, and „Another group“ adds more. Each track has its own name, content and materials; whatever is the same for all of them – usually title and goal – is written once at the top and not repeated. The point is the arithmetic: four groups of 40 minutes are 40 minutes in the room, not 160. That is exactly where every spreadsheet goes wrong. You can dissolve a group back into single blocks and merge single blocks into a group.
Via „More › Export“. There you choose the format and the detail levels: titles and times only for the wall, everything with goals and materials for yourself, without trainer notes for the client. The preview beside it shows exactly what lands on the page – including your logo, as soon as one is stored. You manage logos in your profile under „Logos“; you can keep several and pick one per export, a client’s logo included. At the top there is „Put an overview page first“: that puts the whole agenda on a first page, days side by side.
Yes, via „More › Send by email“. You pick the same settings as for an export, enter the recipients and add a few lines; the agenda travels as an attachment, with your name as the sender. Watch the detail levels: trainer notes are the one tick that can ruin your evening – which is why they are colour-marked in the list. If you would rather not attach anything, use „Share“: a view-only link, no account, no sign-in, always showing the current state.
Yes – the „Overview“ button in the toolbar. The cards disappear and a grid remains: days side by side, one column of times and one of topics per day, with the colour dot of each block type. The rows line up across all days, so you can see where something is duplicated or missing. Parallel tracks are indented, optional blocks show their reserve in brackets. To print it, simply print – toolbars and buttons stay out. From five or six days on, the „days below each other“ switch helps.
Into the archive. In the ⋮ menu of a session choose „To archive“ – it disappears from the list, and nothing is deleted: the agenda, attachments, comments and every version stay intact. The „Archive“ button at the top shows what is in there, and one click brings a session back. There is no deadline; archived stays archived until you change it. One point for honesty’s sake: archived sessions still count towards your plan. Tidying up buys clarity, not more slots.
Plan it once the way you always wished you could. The beta is open, all features included, and it costs nothing – no subscription, no credit card, no notice period.
Start for freeQuestions? Write to hello@sessionario.com – we answer ourselves.
